Complete Accounting

General Ledger

A strong integrated accounting system is critical to both ease of use and accurate and timely financial reporting. ServMan’s GL module is designed to accommodate even the most complex organizations with multi-branch and departmental reporting requirements.

The following are a few of ServMan’s GL features.

• Up to 20 character GL code supporting Alpha Numeric Characters
• GL Masking for simplified multi-branch, departmental sales postings
• Recurring General Journal Entries
• Sub-Accounts up to five levels deep standard, unlimited with custom reporting
• Drill downs on GL account to individual transaction detail level
• User-definable account types and formatting for financial reporting
• Non-Posting accounts that can be used as roll-up accounts for condensed financial reporting
• Apply general journal entries into closed periods
• Multiple Open Financial periods
• Cash Reconciliation Module
• Robust and customizable financial reporting
• Simple Period Closing routines; periods may be reopened
• Split amounts across multiple accounts for departmental reporting
• Save unlimited historical periods
• Budgets on accounts and reporting against budget
• Real time updates from associated modules including AR, AP and Inventory

Accounts Payable

ServMan’s AP Module offers you all the tools you’d expect from your accounting solution, but what you don’t expect is its ease of use and service industry specific functionality.

• Using ServMan’s WIP option post cost directly to a work order or Job.
• AP Vouchers are automatically created from the ServMan Purchase Order module and can be flagged as “waiting on invoice”.
• Print 1099’s for vendors.
• Batch Checks with check stub overrun capability.
• Write Checks to vendors or customers.
• Maintain pricing histories by vendor.
• Apply Vendor credits during check runs.
• Print blank checks made out to specific vendors that can later have the amounts filled in.
• Split checks against invoices or expenses.
• Receive inventory directly from an AP voucher.
• Establish barter accounts with vendors who are also customers.
• Batch checks with multi-select filtering options for displaying vouchers to be paid.
• Save Payment Batches for approval and later printing of checks.
• Purchase Histories by Vendor
• Quick Access to open and closed vouchers by vendor or all by period.
• Delete Checks and Vouchers within open periods.
• Void checks.
• Apply Vendor credit memos against vouchers.
• Batch Bills process for rapid entry of vouchers.

Accounts Receivable

ServMan offers a robust accounting solution that is both feature-rich and user-friendly. ServMan’s AR Module offers many short cuts for often time consuming tasks. Here are just a few of our most popular Accounts Receivable features:

• Multiple standard statement formats to choose from as well as the ability to customize all reports
• Billing Accounts can have unlimited location accounts
• Collections management tools that simplify collections calls and follow-ups
• Single click credit memos
• Several methods of posting payments, directly to orders or invoices, or use ServMan’s Quick or Batch Pay options.
• Batch Management for Cash Reconciliation
• Re-apply misapplied payments
• Change post dates within open periods
• Single Click Debit memos
• Reverse payments
• View complete transaction histories
• Rebuild an account’s AR aging as of any prior date
• View un-posted transactions directly from the AR Detail screen for “up to the minute” credit decisions
• Support for multiple AR accounts
• Post open payments
• Auto apply payment procedure with several time saving methods to choose from.
• Batch Write off procedure
• Apply finance charges. Finance charges can be customer specific
• Credit Alerts on Orders, Invoices or Client Record.

Purchasing

ServMan’s Purchasing module sets new standards for functionality and ease of use. Designed with the service organization in mind, ServMan offers many breakthrough features targeted towards simplifying workflow and enhancing job cost accounting.

• Create PO’s directly from work orders forming a link on the line detail level. This allows users to view associated PO’s directly from the order! Optionally force PO reconciliation with orders assuring that your inventory levels will never go below zero again!
• Full Requisition system supporting multi-vendor requisitions
• Fully integrated to Accounts Payable
• Backorder PO’s with partial receipts
• User defined status codes on PO’s
• Use vendor item numbers or internal item codes on PO’s
• Use ServMan’s Auto Create PO module to automatically create PO’s based on your current needs
• Use vendor catalogs to research items to be purchased and maintain vendor specific pricing information
• Populate PO’s from Orders
• View Invoice Vouchers received against a PO with a single click option
• Using the WIP module receive stock items directly to a job without having to run materials through a warehouse