Non-stock items are items you use frequently but do not need or want to have ServMan to track quantities. Using non-stock items reduces the risk of erroneous entries and increase consistency when items are sold and purchased.
Non-stock items affect cost of sales or expense GL accounts only at the time of purchase. Your Job Cost reports will show the cost, but there is no GL effect to be expected when adding a non-stock item to an order that is not linked to a PO receipt.
Preconfiguring item codes allows you to pre-set your general ledger codes and eliminates the requirement of picking them individually when entering related AP vouchers. Consider creating expense items for your bills, then creating a Template of expense items to simply processes for your accounting personnel.
Creating a non stock item is similar to creating a Stock Item explained HERE.
Enter an item number and select the Non-stock type from the dropdown.
Make sure the Update to COGS checkbox is UNCHECKED, and enter both the Income and Expense GL account numbers for the non-stock items.
If you are a Nexstar Member, click on the Nexstar Tab and check any of the 3 highlighted checkboxes as desired. These fields are used in the Nexstar Reports. (Non-highlighted fields are obsolete.)
Service and expense items are no different than any non-stock item. The additional types have been offered as a convenience to better facilitate reporting. Configure your GL codes as your would a non-stock item knowing that it will be expensed when purchased and not consumed. Expense items are generally used to minimize item returns for accounting personnel when keying expenses directly to checks. Typical examples may be "rent", "lease", "power".
Service items are a hybrid between a non-stock item and a labor item. Typically service items are used to record the sell of services, like a preventative maintenance plan. Service items are taxed the same as labor items but you cannot log time to a service item.
Expense items are generally used for administrative purchases, like copy paper or postage. From an application standpoint, they behave the same as non-stock items.